How Serviced Offices Work in Stockholm - An Overview
Serviced offices in Stockholm offer flexible work environments where the core principle is to rent the office as a service, rather than signing a lease for an empty space. Contracts are typically short, and the offices are move-in ready; all you need to bring is your team and computers. Your landlord, the serviced office operator, is a professional partner focused solely on creating quality workspaces so you can concentrate on your core business.
Compared to a private office, in addition to your private space, you gain access to shared areas within the serviced office, often comprising thousands of square meters. On average, about 30-50% of a serviced office is made up of private office rooms, while the rest includes lounges, meeting and conference rooms, reception areas, and more. This setup provides access to more meeting rooms and common areas than would typically be available in a private office.
This concept has seen incredible growth over the past decade, and today there are over 200 serviced offices in Stockholm, accounting for nearly 7% of the office market. It’s the most popular choice for companies with 1-20 employees. Businesses can rent everything from individual desks or lounge spots in open workspaces to larger, private office spaces. The rent usually includes services like internet, cleaning, and mail handling, but the service list can expand almost infinitely for those who desire it, from daily breakfast to after-work events and more. It’s simply a hassle-free solution for those wanting a well-functioning office.
Today, there is a wide variety of serviced offices that differ significantly in what they offer. If you’re looking to build your own company culture and prefer as much private space as possible, choose a provider with fewer lounge areas and services, as this gives you better opportunities to customize your own space at an attractive price. If you’re instead looking for an inspiring environment and see the benefits of networking, we recommend looking at a premium provider whose business model is built around creating a strong community and a workplace beyond the ordinary.
How to Rent a Serviced Office in Stockholm
Renting a serviced office in Stockholm can be a relatively simple process, often completed within a month, compared to the typically longer processes for renting a traditional office. Through yta.se, you gain full access to our database of over 10,000 office rooms complete with availability, price, and terms, making it easy to quickly compare the entire selection.
With our assistance, you can either search independently through our marketplace or contact one of our office experts for free guidance through the leasing process. We recommend starting with an analysis of your needs, focusing on location, budget, and required number of workstations. As we help hundreds of companies find the right office each year, we’re more than happy to assist in this initial phase.
Once you know what you’re looking for, it’s time to gather quotes for office solutions that match your needs. On yta.se, we always compile concrete proposals with pricing directly into your shortlist, providing a comprehensive overview of market solutions that suit you. Now comes the crucial step—viewings. We recommend setting aside half a day for a tour where you can see 3-5 options simultaneously. This entire process can be managed smoothly via the marketplace or your designated office expert!
The final step is signing a lease with your preferred operator. Serviced office leases are straightforward, but terms can vary significantly between different operators. Since adjustments are rarely needed when renting a serviced office, it’s often possible to move in as soon as the week after signing.
Affordable Serviced Offices in Stockholm - Budget-Friendly Solutions
Stockholm offers a variety of affordable serviced offices perfect for businesses of all sizes. Several operators in Stockholm have specifically chosen to focus on cost-effective offices in response to growing demand. These solutions meet all basic office needs, such as furniture, internet, and coffee, while maintaining cost-consciousness to pass savings onto the customer. What you may forgo compared to premium alternatives includes luxury furniture, a wider range of services, fewer and smaller lounges, and a generally lower service level.
Serviced offices, as a product, are also well-suited for cost-conscious companies, offering flexible lease terms that make it easy to adjust size, service, and location according to the company’s needs. Some of the most affordable options within central Stockholm include Regus and The Works, while outside the city center, FastOffice and First Office provide budget-friendly alternatives. Price-wise, you can rent a private room in a serviced office within central Stockholm for around SEK 1,000-1,500 per person per month, and outside the center, rates can be as low as SEK 500-1,000 per person per month. If you’re only looking for workstations in open coworking spaces, prices can be below SEK 500 per person per month, typically offering a basic solution with limited access outside the city center. A final tip for finding a cost-effective serviced office is to rent a smaller room and use memberships for employees who aren’t always on-site. Need advice on which serviced offices fit your budget? Don’t hesitate to reach out to our office experts, who can guide you through the market for free.
Stockholm’s Most Expensive Serviced Offices
For companies seeking the best, Stockholm offers some truly luxurious serviced offices, complete with concierge services, baristas, high-tech meeting rooms, and top addresses in modern buildings. These premium solutions are located at some of the city’s most desirable addresses and neighborhoods, providing both a prestigious impression and a level of functionality and service beyond the usual for companies looking to impress clients and employees alike. Think of these as the 5-star hotels of the office world. Many small businesses choose serviced offices to create a high-end workspace they wouldn’t be able to achieve on their own!
Some of Stockholm’s premium serviced office options include Cecil, Convendum, No18, and A-House. Prices for these typically range from SEK 9,000-15,000 per person per month. Geographically, the more upscale options are often found in City, Norrmalm, and Östermalm, though there are also high-quality serviced offices outside the city center, such as Fabege’s coworking concept COW in Arenastaden, Solna. Our team of office experts has visited all of Stockholm’s premium options and would be happy to share what they offer in a free consultation.
The Serviced Office Market in Stockholm – Trends and Developments
The market for serviced offices in Stockholm has been steadily growing at around 20% per year. This growth is partly due to the pandemic and hybrid work trends, though it began even before the pandemic as companies sought more flexible office solutions and valued renting offices as a service rather than a physical product to manage over several years. This aligns with a global trend where more players in the real estate sector are embracing flexible office spaces, and there are now few parts of the property market untouched by flexible office products.
In Stockholm, central areas like Vasastan, City, Kungsholmen, and Södermalm have seen a rise in serviced offices, attracting both startups and established companies. A notable trend in recent years is Big Office solutions, where larger, established companies needing over 50 fixed workstations rent a private department within a serviced office. Here, the layout, furnishings, and branding are customized to the company’s preferences. Serviced offices have become a popular solution for companies wanting a prestigious office without the long-term obligations that come with a traditional lease. At Yta.se, we closely monitor the serviced office market with our unique market data. In Stockholm, supply growth has slowed in the past year as smaller serviced offices have closed down, while major operators continue to expand. Additionally, more property owners are launching their own products, such as Fabege’s CoW, Vasakronan’s Arena, Atrium Ljungberg’s A-House, and Castellum’s United Spaces.
How Meeting Rooms Work at Serviced Offices in Stockholm
Serviced offices in Stockholm offer meeting rooms in various sizes with modern technology to meet business needs. Typically, each floor has several meeting rooms bookable online by tenants. Most meeting rooms come equipped with video conferencing systems, whiteboards, and other tools that make it easy to hold professional meetings.
Pricing for meeting rooms varies between serviced offices. Generally, phone booths and small meeting rooms are almost always free, while larger meeting and conference rooms for 4-6 people or more may incur a booking fee. Some serviced offices offer a monthly allocation of hours for meeting room usage, while others provide meeting rooms free of charge. It’s usually possible to purchase hourly packages for a predictable cost, and we find that this is often negotiable. Keep this in mind, as it can impact your total rental costs if you hold frequent meetings.
Certain niche serviced offices even have podcasting equipment and music studios, but generally, all are equipped with TVs and video technology for efficient digital meetings. For larger office solutions, known as Big Offices, internal meeting rooms are often added, exclusively available to the company renting that space.
